Regular Meeting of City Council

Minutes

Tuesday, March 28, 2023 at 6:30 P.m. - 10:00 P.m.

Council Chambers

City Hall - 200 McIntyre Street East, North Bay, ON

Members Present:

• Mayor Chirico, 
• Councillor Horsfield, 
• Councillor Inch, 
• Councillor King, 
• Councillor Lowery, 
• Councillor Bain, 
• Councillor Gardiner, 
• Councillor Vrebosch, 
• Councillor Mayne, 
• and Councillor Mitchell 

Members Absent:

• Councillor Mallah 

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1.

Declaration of Pecuniary Interest and the General Nature Thereof

1.1

Councillor Mayne - Request for Tender 2023-02, Main Street Reconstruction

1.2

Councillor Gardiner - Request for Tender 2023-02, Main Street Reconstruction

2.

Public Presentations

3.

Public Meeting Minutes

• Res. # 2023-141
  Moved by Councillor Bain
  Seconded by Councillor Gardiner

  That the minutes for the public meetings held on: 

  - Tuesday, March 14, 2023

  be adopted as presented. 

  Carried

4.

Motion for Reconsideration

5.

Committee Reports

6.

Correspondence

6.1

Appointment of Alternate Board Member for the 2023-2026 Downtown Improvement Area Board of Management

• Res. # 2023-142
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That Council of the City of North Bay confirm the appointment of Dayna Greco as an alternate board member to the Board of Management for the Downtown Improvement Area for a term to expire November 14, 2026.

  Carried

6.2

Deeming By-Law application by Kyle and Melissa Kivimaki - 7 Kenreta Drive

• Res. # 2023-143
  Moved by Councillor King
  Seconded by Councillor Horsfield

  That:

  1. Council adopt a deeming by-law to deem Lot 7 Registered Plan 36M-652 not to be a whole lot on a Registered Plan of Subdivision; and
  2. the deeming by-law be brought forward for three (3) readings at the Regular Meeting of Council on April 11, 2023.
  Carried

6.3

Request for Tender 2023-01, Wastewater Treatment Plant Structural Repairs

• Res. # 2023-144
  Moved by Councillor Mitchell
  Seconded by Councillor Mayne

  That Council approve the award of a contract to 1650939 Ontario Ltd operating as Dominion Construction Ltd. in the amount of $1,438,239.95 (plus HST) for the structural repairs at the Wastewater Treatment Plant.

  Carried

6.4

Request for Tender 2023-08, Rotary Playground

• Res. # 2023-145
  Moved by Councillor Mitchell
  Seconded by Councillor Mayne

  That Council:

  1. approve the award of a contract to Kenalex Construction Company Limited in the amount of $1,209,726.00 (plus HST) for the construction of the Rotary Playground; and
  2. authorize the transfer of funds to the project, as outlined in Report to Council CORP 2023-46 dated March 17, 2023 from Mary-Ann Kotylak and Karin Pratte.
  Carried

6.5

Transfer Payment Agreement for Safe Restart Agreement Phase 4 Funding for Municipal Transit (SRA Phase 4) 

• Res. # 2023-146
  Moved by Councillor Mitchell
  Seconded by Councillor Mayne

  That:

  1. the Mayor and City Clerk be authorized to enter into a Transfer Payment Agreement on behalf of The Corporation of the City of North Bay with His Majesty the King in the Right of Ontario, represented by the Minister of Transportation for the Province of Ontario; for the Transfer Payment Agreement for Safe Restart Agreement Phase 4 Funding for Municipal Transit (SRA Phase 4); and
  2. an execution by-law be presented for three (3) readings on March 28, 2023 permitting The Corporation of the City of North Bay to enter into a Transfer Payment Agreement with His Majesty the King in the Right of Ontario, represented by the Minister of Transportation for the Province of Ontario, for the Transfer Payment Agreement for Safe Restart Agreement Phase 4 Funding for Municipal Transit (SRA Phase 4).
  Carried

6.6

Funding Contribution Agreement for Rotary Playground

• Res. # 2023-147
  Moved by Councillor King
  Seconded by Councillor Horsfield

  That Council:

  1. authorize the Interim Chief Administrative Officer and the City Clerk to enter into an agreement with the Rotary Club of North Bay and Rotary Club of North Bay-Nipissing to provide the terms and conditions for their $110,000.00 contribution to the new “Rotary Playground” that is satisfactory to both the City Solicitor for legal implications and the Chief Financial Officer for financial requirements;
  2. approve the naming of the new playground the “Rotary Playground”; and
  3. approve a Temporary Sign as required by and defined in the Sign By-Law, and to be located on City owned lands immediately adjacent to the Family of Rotary Splash Pad behind the North Bay Museum commemorating Rotary’s 100th Anniversary.
  Carried

6.7

2022 Remuneration and Expenses for Members of Council and Council Appointments to Board and Other Bodies

• Res. # 2023-148
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That:

  1. the Statement of Remuneration and Expenses for Members of Council for the year ended December 31, 2022, as outlined in Report to Council CORP 2023-51 dated March 14, 2023 from Shannon Saucier, be received; and
  2. the Statement of Remuneration and Expenses for Council Appointments to Boards and Other Bodies for the year ended December 31, 2022, as outlined in Report to Council CORP 2023-51 dated March 14, 2023 from Shannon Saucier, be received.
  Carried

6.8

Request for Tender 2023-02, Main Street Reconstruction

• Councillor Mayne declared a conflict on this item. (as "I own a building on Main Street West in the reconstruction area". ; ;)
• Councillor Gardiner declared a conflict on this item. (as "own property on Main Street East".)

• Res. # 2023-149
  Moved by Councillor Mitchell
  Seconded by Councillor Horsfield

  That Council:

  1. approve the award of a contract to MCA Contracting Ltd. in the amount of $8,850,335.64 (plus HST) for the reconstruction of Main Street;
  2. approve an increase to R.V. Anderson Associates Limited engineering fee for work completed during tendering, post tendering and engineering fees for construction assistance by $80,000.00 (plus HST); and
  3. authorize the transfer of funds to the project as outlined in Report to Council CORP No. 2023-054 dated March 20, 2023 from Mary-Ann Kotylak and Gerry McCrank.
  Carried

7.

By-Laws for Consideration

• Res. # 2023-150
  Moved by Councillor King
  Seconded by Councillor Horsfield

  That the following by-laws be read a first and second time: 

  By-Law No. 2023-34 to stop up, close and convey a Part of Flannery Street Road Allowance and the Robert Street Road Allowance designated as Parts 1 and 2 on Plan 36R-14903 in the City of North Bay.

  By-Law No. 2023-37 to authorize the execution of the Safe Restart Agreement Phase IV Funding for Municipal Transit with His Majesty the King in Right of Ontario, represented by the Minister of Transportation for the Province of Ontario.

  Carried
• Res. # 2023-151
  Moved by Councillor King
  Seconded by Councillor Horsfield

  That the following by-laws be read a third time and passed:

  By-Law No. 2023-34 to stop up, close and convey a Part of Flannery Street Road Allowance and the Robert Street Road Allowance designated as Parts 1 and 2 on Plan 36R-14903 in the City of North Bay,

  By-Law No. 2023-37 to authorize the execution of the Safe Restart Agreement Phase IV Funding for Municipal Transit with His Majesty the King in Right of Ontario, represented by the Minister of Transportation for the Province of Ontario.

  Carried

8.

Motions

9.

In-Camera Correspondence

• Res. # 2023-152
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That Council adjourn in-camera pursuant to section 239.(2) of the Municipal Act, 2001, as amended at 7:22 p.m. for the following reason:

  Item 9.2, being a personal matter about an identifiable individual, including municipal or local board employees.   

  Carried
• Res. # 2023-153
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That Council reconvene at 7:27  p.m.

  Carried

9.1

Closed Minutes

9.2

Confidential report from Karen McIsaac and Veronique Hie dated March 6, 2023 re Personal matters about an identifiable individual, including municipal or local board employees 

• Res. # 2023-154
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That Council endorse Councillor Vrebosch’s nomination to the Ontario Small Urban Municipalities (OSUM) Executive Committee.

  Carried

10.

Giving Notice (Notice of Motion)

11.

Confirmatory By-Law

• Res. # 2023-155
  Moved by Councillor Mitchell
  Seconded by Councillor Mayne

  That the following by-law be read a first and second time:

  By-Law No. 2023-36 to confirm proceedings of the Regular Meeting of Council held on March 28, 2023.

  Carried
• Res. # 2023-156
  Moved by Councillor Mitchell
  Seconded by Councillor Mayne

  That the by-law be read a third time and passed:

  By-Law No. 2023-36 to confirm proceedings of the Regular Meeting of Council held on March 28, 2023.  

  Carried

12.

Adjournment

• Res. # 2023-157
  Moved by Councillor Bain
  Seconded by Councillor Gardiner

  That this Regular Meeting of Council do now adjourn at 7:28 p.m.

  Carried