Regular Meeting of City Council

Minutes

Tuesday, December 06, 2022 at 6:30 P.m. - 10:00 P.m.

Council Chambers

City Hall - 200 McIntyre Street East, North Bay, ON

Members Present:

• Mayor Chirico, 
• Councillor Horsfield, 
• Councillor Inch, 
• Councillor Mallah, 
• Councillor King, 
• Councillor Lowery, 
• Councillor Bain, 
• Councillor Gardiner, 
• Councillor Mayne, 
• and Councillor Mitchell

Members Absent:

• Councillor Vrebosch

---

1.

Declaration of Pecuniary Interest and the General Nature Thereof

2.

Public Presentations

2.1

Hariett Madigan , Clean Green Beautiful North Bay - CGB Initiatives for 2022, Plans for 2023, North Bay Communities in Bloom Competition 2023 and Budget Request for 2023

3.

Public Meeting Minutes

• Res. # 2022-335
  Moved by Councillor Lowery
  Seconded by Councillor Gardiner

  That the minutes for the public meetings held on: 

  - Tuesday, November 15, 2022; 
  - Wednesday, November 16, 2022;
  - Monday, November 21, 2022; 
  - Tuesday, November 22, 2022; and
  - Thursday, November 24, 2022  

  be adopted as presented.

  Carried

4.

Motion for Reconsideration

5.

Committee Reports

6.

Correspondence

6.1

Proposed Zoning By-Law Amendment application by Miller & Urso Surveying Inc. on behalf of 2708432 Ontario Inc. - McGruthers Road (unaddressed)

• Res. # 2022-336
  Moved by Councillor Mallah
  Seconded by Councillor King

  That the proposed Zoning By-Law Amendment application by Miller & Urso Surveying Inc. on behalf of 2708432 Ontario Inc. - McGruthers Road (unaddressed) be received and referred to the Community Services Committee for a Public Meeting. 

  Carried

6.2

Request for Proposal 2022-79, Janitorial Services

• Res. # 2022-337
  Moved by Councillor Mitchell
  Seconded by Councillor Mayne

  That Council approve the award of a contract to C.A. Sellers Cleaning Services Ltd., for Janitorial Services at Public Works, North Bay Transit, City Hall, Wastewater Treatment Plant, and the Water Treatment Plant in the amount of $378,351.00 for a term of three (3) years, with an option in favour of the City to extend the agreement for two (2) additional terms of up to one (1) year each.

  Carried

6.3

Request for Quotation 2022-90, Chemicals

• Res. # 2022-338
  Moved by Councillor Mitchell
  Seconded by Councillor Mayne

  That  Council approve the award of contracts, as set out in Report to Council CORP 2022-113 dated November 25, 2022 from Mary-Ann Kotylak and Karin Pratte based on the unit rates specified in their bid for Request for Quotation 2022-90, for the provision of chemicals for a term of one (1) year, with an option in favour of the City to extend the contract for two (2) additional terms of up to one (1) year each.

  Carried

6.4

Year-End Water & Wastewater Financial Projection as at September 30, 2022

• Res. # 2022-339
  Moved by Councillor Mitchell
  Seconded by Councillor Mayne

  That Council receive and file the City of North Bay’s Water and Wastewater Year-end Financial Projection for the period ending September 30, 2022, as set out in Report to Council CORP 2022-106 dated November 1, 2022 from Laura Boissonneault.

  Recorded Vote (upon the request of Councillor Bain):

  Yeas: Councillors Bain, Mayne, Lowery, Gardiner, Horsfield, Mallah, Mitchell, King, Inch and Mayor Chirico.

  Nays:  Nil

  Carried

6.5

2023 Interim Tax Rate By-Law and 2023 Adjustments to Interim Taxes By-Law

• Res. # 2022-340
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That Council authorize:

  1. a by-law to levy certain interim rates, taxes and charges for the 2023 taxation year; and

  2. a by-law to adjust interim taxes for the 2023 taxation year.

  Carried

6.6

Request for Quotation 2022-78, Removal of Municipal Hazardous and Special Waste (MHSW) from the Household Hazardous Waste Depot 

• Res. # 2022-341
  Moved by Councillor Mitchell
  Seconded by Councillor Mayne

  That Council approve the award of a contract to Drain-All Ltd., based on the unit rates specified in their bid for Request for Quotation 2022-78 for the removal of Municipal Hazardous and Special Waste (MHSW) from the Household Hazardous Waste Depot, for a term of one (1) year, with an option in favour of the City to extend the agreement for two (2) additional terms of up to one (1) year each.

  Carried

6.7

2023 Budget Schedule

• Res. # 2022-342
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That Report to Council CORP 2022-117 dated November 25, 2022 from Shannon Saucier be received and referred to the General Government Committee.

  Carried

6.8

General Variance Year-End Projections as at September 30, 2022

• Res. # 2022-343
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That Council receive and file the City of North Bay’s Year-end Financial Projection for the period ending September 30, 2022, as set out in Report to Council CORP 2022-105 dated November 1, 2022 from Laura Boissonneault.

  Carried

7.

By-Laws for Consideration

8.

Motions

8.1

Community Centre Review

• Res. # 2022-344
  Moved by Councillor Lowery
  Seconded by Councillor Mallah

  Whereas the previous Council of the City of North Bay had directed staff to complete the building design for the North Bay Community Centre and upon completion of the design modifications initiate the tendering for the construction of the multi-purpose community and recreation centre.  

  Therefore Be It Resolved that the Chief Administrative Officer bring forward a status report to Council, to a Special Committee Meeting, related to the proposed community and recreation centre at Omischl Field.  The report should cover:

  •    An overview of site selection discussions from the selection committee.
  •    The business plan associated with the project.
  •    The status of the design work.
  •    Status of the agreement between the City of North Bay and Federal Government.
  •    Status of the Class A cost estimate.
  •    The proposed procurement process to be employed for this project.

  And Further that the procurement process be placed on hold until such time as the Class A estimate has been submitted and the business plan approved by Council.

  Carried

8.2

Operational Review

• Res. # 2022-345(a)
  Moved by Councillor Lowery
  Seconded by Councillor Horsfield

  Whereas Council is requesting an independent third party operational review of the City of North Bay.  

  And Whereas the review is to examine the organizational structure, personnel and resources required in the delivery of services and projects in all departments and benchmark key performance indicators against other like organizations. Historical review of staffing levels (Union and Non-Union) are to be included as part of the review/evaluation.  The review is to also investigate communications, both internally and externally as well as policies and plans for public engagement.

  Therefore Be it Resolved that Council directs the Chief Administrative Officer prepare a Request for Proposal for a comprehensive third party independent operational review of the City of North Bay.  The review is to investigate overall organization effectiveness to ensure value for the taxpayer.

  And Further that the Chief Administrative Officer be directed to freeze hiring on new positions and where possible gap vacated positions until the completion of the 2023 Budget.

  Carried as amended
• Res. # 2022-345(b)
  Moved by Councillor Gardiner
  Seconded by Councillor King

  That the following words be included in the last sentence of Therefore Be It Resolved:

  " and recommend innovative technologies that have been proven to improve operational efficiencies."

  Recorded Vote (upon the request of Mayor Chirico):

  Yeas: Mayor Chirico, Bain, Lowery, Inch, King, Horsfield, Mayne, Gardiner, Mitchell, Mallah.

  Nays:  Nil.

  Carried

8.3

Community Safety and Well-Being Plan

• Res. # 2022-346
  Moved by Councillor Mallah
  Seconded by Councillor King

  Whereas the City of North Bay has approved the Community Safety and Well-Being Plan;

  And Whereas Council wishes to have an update regarding the implementation of the Plan.

  Therefore Be It Resolved that Council direct the Director of Community Services to prepare a report to be referred to the Community Services Committee for discussions regarding the current progress of the Plan and actions moving forward.

  Carried

9.

In-Camera Correspondence

• Res. # 2022-347
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That Council adjourn in-camera pursuant to section 239.(2) of the Municipal Act, 2001, as amended at 7:47 for the following reasons: 

  Item 9.2, being a pending disposition of land by the Municipality;
  Item 9.3, being a potential acquisition of land by the Municipality;
  Items 9.4 and 9.5, being potential disposition of lands by the Municipality;
  Item 9.6, being a proposed disposition or lease of land by the Municipality; and
  Item 9.7, being solicitor-client privilege, including communications necessary for that purpose. 

  Carried
• Res. # 2022-348
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That Council reconvene at 8:37 p.m.

  Carried

9.1

Closed Minutes

9.2

Confidential report from Peter Leckie dated November 18, 2022 re Pending disposition of land by the municipality

• Res. # 2022-349
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That Council:

  1. approve the sale of City owned vacant land, as illustrated in Schedules B1, B2 and Offer to Purchase, on terms and conditions as set out in the Offer to Purchase presented by Nordic Minesteel Technologies Inc.;
  2. authorize the Mayor and City Clerk to execute the Offer to Purchase and to authorize the Mayor, City Clerk and City Solicitor to execute all appropriate sale documents as may be required;
  3. authorize that the net proceeds of sale be placed in the Property Development Reserve Fund (99535R); and
  4. authorize the by-law of the sale of the property be given three (3) readings on December 6, 2022.

      

  Carried
• Res. # 2022-350
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That the following by-law be read a first and second time:

  By-Law No. 2022-91 to authorize the execution of an Agreement of Purchase and Sale with Nordic Minesteel Technologies Inc., for Parcel 1-1, Section 36M-540, Part of Block 1, Plan 36M-540, West Ferris, Parts 13 and 14, Plan 36R-7534 except Parts 1 and 2, Plan 36R-8828, North Bay, District of Nipissing (0 Legault Street)  

  Carried
• Res. # 2022-351
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That the following by-law be read a third time and passed:

  By-Law No. 2022-91 to authorize the execution of an Agreement of Purchase and Sale with Nordic Minesteel Technologies Inc., for Parcel 1-1, Section 36M-540, Part of Block 1, Plan 36M-540, West Ferris, Parts 13 and 14, Plan 36T-7534 except Parts 1 and 2, Plan 36T-8828, North Bay, District of Nipissing (0 Legault Street)  

  Carried

9.3

Confidential report from Ian Kilgour dated November 18, 2022 re Proposed acquisition of land by the municipality 

9.4

Confidential report from Peter Leckie dated November 25, 2022 re Proposed disposition of land by the municipality 

9.5

Confidential report from Peter Leckie dated November 25, 2022 re Proposed disposition of land by the municipality 

9.6

Confidential report from Ian Kilgour dated November 22, 2022 re Proposed disposition or lease of land by the municipality

9.7

Confidential report from Peter Leckie dated November 28, 2022 re Advice that is subject to solicitor-client privilege, including communications necessary for that purpose 

10.

Giving Notice (Notice of Motion)

11.

Confirmatory By-Law

• Res. # 2022-352
  Moved by Councillor Mallah
  Seconded by Councillor King

  That the following by-law be read a first and second time:

  By-Law No. 2022-90 to confirm the proceedings of the Regular Meeting of Council held on December 6, 2022.

  Carried
• Res. # 2022-353
  Moved by Councillor Mallah
  Seconded by Councillor King

  That the following by-law be read a third time and passed:

  By-Law No. 2022-90 to confirm proceedings of the Regular Meeting of Council held on December 6, 2022.

  Carried

12.

Adjournment

• Res. # 2022-354
  Moved by Councillor Bain
  Seconded by Councillor Gardiner

  That this Regular Meeting of Council do now adjourn at 8:39 p.m.

  Carried