Special Meeting of City Council

Minutes

Tuesday, April 02, 2024 at 5:30 P.m. - 6:30 P.m.

Council Chambers

City Hall - 200 McIntyre Street East, North Bay, ON

Members Present:

• Mayor Chirico, 
• Councillor Horsfield, 
• Councillor Inch, 
• Councillor Mallah, 
• Councillor King, 
• Councillor Lowery, 
• Councillor Bain, 
• Councillor Gardiner, 
• Councillor Vrebosch, 
• Councillor Mayne, 
• and Councillor Mitchell 

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1.

Declaration of Pecuniary Interest and the General Nature Thereof

1.1

Councillor Vrebosch - 2024 District of Nipissing Social Services Administration Board - Operating Budget (except Healthy Communities Fund)

as "DNSSAB is my employer".

1.2

Councillor Vrebosch - 2024 District of Nipissing Social Services Administration Board's Healthy Communities Fund

as "DNSSAB is my employer".

1.3

Councillor Mitchell - 2024 District of Nipissing Social Services Administration Board's Healthy Communities Fund

as "my employer receives funding from this program".

1.4

Councillor Mallah - 2024 North Bay Parry Sound District Health Unit Operating Budget

as "The North Bay Parry Sound District Health Unit is my employer".

1.5

Councillor Lowery - 2024 Clean, Green and Beautiful and Commissionaires and Security Services Operating Budget

as "I have signing authority for Clean, Green and Beautiful" and "my son is a contracted by-law officer".

2.

Public Presentations

3.

Public Meeting Minutes

4.

Motion for Reconsideration

5.

Committee Reports

5.1

2024 General Operating Budget

• Res. # 2024-88
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That General Government Committee Report No. 2024-05 relating to:

  -    2024 Operating Budget

  be adopted as presented.

  General Government Committee Report No. 2024-05

  April 2, 2024

  To The Council
  Of The Corporation
  Of The City Of North Bay

  Your Worship and Councillors:

  The General Government Committee presents Report No. 2024-05 and recommends:

  That:

  1. The 2024 Gross Operating Expenses included in the Operating Budget in the amount of $143,719,632 (save and except the City’s share of the District of Nipissing Social Services Administration Board levy of $14,087,246; the City’s share of the North Bay Parry Sound District Health Unit’s levy of $1,687,970; the City’s contribution to Clean, Green and Beautiful of $50,000; and the City’s budget for Commissionaires and Security Services of $242,000) be approved;
  2. The 2024 Tax Levy of $109,961,836 as summarized in attached Appendix A be approved;
  3. The Chief Financial Officer be authorized to process all transfers to and from reserve funds included in the 2024 Operating Budget;
  4. The Chief Financial Officer be authorized to transfer $18,312,887 from the Operating Fund to the Capital Fund to finance approved capital projects that would otherwise require debenture issuance to fund (Net Capital Levy in Operating Budget). This is often referred to as the “Pay As You Go” funding for capital projects;
  5. That Capital Project No. 4511GD, Recycling at City Facilities & Public Spaces, be created with a total budget of $104,122 to be funded from the Completed General Capital Projects Reserve No. 99537R;
  6. That a public meeting be held regarding the proposed user fees for the use of Pickleball Courts and proposed changes to Transit Fares; and
  7. That By-Law No. 2017-72, being a by-law to regulate the use of private approaches placed on municipal road allowances providing access to private lands in the City of North Bay, be amended to reflect the changes outlined in Option A of the Service Level Enhancement entitled “Implementation of Repairs to Private Entrance Culverts” located on page 162 of Appendix A to Report to Council No. 2024-015 dated February 23, 2024 from Laura Boissonneault.

  All of which is respectfully submitted.

  Operating Budget - Appendix "A"

  Recorded Vote Upon the Request of Councillor Horsfield:

  Yeas: Councillors Horsfield, King, Mallah, Bain, Mitchell, Lowery, Gardiner, Mayne and Mayor Chirico.

  Nays: Councillors Vrebosch and Inch.

  Carried

5.2

2024 District of Nipissing Social Services Administration Board - Operating Budget (except Healthy Communities Fund)

• Councillor Vrebosch declared a conflict on this item. (as "DNSSAB is my employer".)

• Res. # 2024-89
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That General Government Committee Report No. 2024-06 relating to:

  -    2024 Operating Budget – District of Nipissing Social Services Administration Board (except Healthy Communities Fund)

  be adopted as presented.
  

  General Government Committee Report No. 2024-06

  April 2, 2024

  To The Council
  Of The Corporation
  Of The City Of North Bay

  Your Worship and Councillors:

  The General Government Committee presents Report No. 2024-06 and recommends:

  That:

  1. the City of North Bay’s share of the District of Nipissing Social Services Administration Board’s (DNSSAB) 2024 levy in the amount of $14,008,425 (save and except the City’s Share of the DNSSAB’s Healthy Communities Fund of $78,821) be approved.
     
     

  All of which is respectfully submitted.

  Carried

5.3

2024 District of Nipissing Social Services Administration Board's Healthy Communities Fund

• Councillor Vrebosch declared a conflict on this item. (as "DNSSAB is my employer".)
• Councillor Mitchell declared a conflict on this item. (as "my employer receives funding from this program".)

• Res. # 2024-90
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That General Government Committee Report No. 2024-07 relating to:

  -    2024 Operating Budget – District of Nipissing Social Services Administration Board’s Healthy Communities Fund

  be adopted as presented.

  General Government Committee Report No. 2024-07
  
  

  April 2, 2024

  To The Council
  Of The Corporation
  Of The City Of North Bay

  Your Worship and Councillors:

  The General Government Committee presents Report No. 2024-07 and recommends:

  That:

  1. the City of North Bay’s share of the District of Nipissing Social Services Administration Board’s 2024 Healthy Communities Fund of $78,821 be approved.

  All of which is respectfully submitted.

  Carried

5.4

2024 North Bay Parry Sound District Health Unit Operating Budget

• Councillor Mallah declared a conflict on this item. (as "The North Bay Parry Sound District Health Unit is my employer".)

• Res. # 2024-91
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That General Government Committee Report No. 2024-08 relating to:

  -    2024 Operating Budget – North Bay Parry Sound District Health Unit

  be adopted as presented.

  General Government Committee Report No. 2024-08

  April 2, 2024

  To The Council
  Of The Corporation
  Of The City Of North Bay

  Your Worship and Councillors:

  The General Government Committee presents Report No. 2024-08 and recommends:

  That:

  1. the City of North Bay’s share of the North Bay Parry Sound District Health Unit’s 2024 levy of $1,687,970 be approved.

  All of which is respectfully submitted.

  Carried

5.5

2024 Clean, Green and Beautiful and Commissionaires and Security Services Operating Budget

• Councillor Lowery declared a conflict on this item. (as "I have signing authority for Clean, Green and Beautiful" and "my son is a contracted by-law officer".)

• Res. # 2024-92
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That General Government Committee Report No. 2024-09 relating to:

  -    2024 Operating Budget – Clean, Green and Beautiful and Commissionaires and Security Services

  be adopted as presented.

  General Government Committee Report No. 2024-09

  April 2, 2024

  To The Council
  Of The Corporation
  Of The City Of North Bay

  Your Worship and Councillors:

  The General Government Committee presents Report No. 2024-09 and recommends:

  That:

  1. the City of North Bay’s contribution to Clean, Green and Beautiful of $50,000; and
  2. the City’s budget for Commissionaires and Security Services of $242,000 be approved.

  All of which is respectfully submitted.

  Carried

5.6

2024 General Capital Budget and Water and Wastewater Capital Budget

• Res. # 2024-93
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That General Government Committee Report No. 2024-10 relating to:

  -    2024 General Capital Budget and Water and Wastewater Capital Budget

  be adopted as presented.

  General Government Committee Report No. 2024-10

  April 2, 2024

  To The Council
  Of The Corporation
  Of The City Of North Bay

  Your Worship and Councillors:

  The General Government Committee presents Report No. 2024-10 and recommends:

  That:

  1. Council adopt the 2024 General Capital Budget as presented in attached Schedule “A” for Capital Projects to be funded from Capital Levy, Debentures, Federal and Provincial Government Grant Programs, Development Charges, Reserves and other contributions totalling $56,489,045;
  2. Council adopt the 2024 Water and Wastewater Capital Budget as presented in attached Schedule “B” for Water and Wastewater Capital projects to be funded from Water and Wastewater Rates, Debentures, Federal and Provincial Government Grant Programs, Development Charges, Reserves and other contributions totaling $19,555,407;
  3. Council approve the required transfers to and from the various funds in accordance with the 2024 Adopted Capital Budgets;
  4. Council authorize the Chief Financial Officer/City Treasurer to process the budget transfers during the fiscal year, which do not change the overall approved Net Budgets; and
  5. a By-Law be presented to Council for three readings on April 2, 2024 authorizing the expenditure of funds approved by the 2024 General Capital Budget and the 2024 Water and Wastewater Capital Budget.

  All of which is respectfully submitted.     

  Capital Budget Schedule 'A' and 'B'

  Recorded Vote Upon the Request of Councillor Horsfield:

  Yeas:  Councillors Horsfield, Lowery, Inch, Mitchell, Gardiner, King, Bain, Mayne, Mallah and Mayor Chirico.

  Nays:  Nil

  Carried

6.

Correspondence

6.1

2024 Operating Budget - Ontario Regulation 284/09 Disclosure

• Res. # 2024-94
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That Council:

  1.    acknowledges the 2024 General Operating, Water & Wastewater Operating and Capital Budgets were prepared on the cash basis format and excluded the following expenses:

      ●    amortization of tangible capital assets
      ●    employee future benefit costs
      ●    solid waste landfill closure and post closure expenses

  2.    authorize the continued preparation of the City’s annual General Operating, Water and Wastewater Operating and Capital Budgets using the cash basis format, as set out in Report to Council CORP 2024-24 dated March 22, 2024 from Laura Boissonneault.

  Carried

7.

By-Laws for Consideration

• Res. # 2024-95
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That the following by-laws be read a first and second time: 

  By-Law No. 2024-29 to authorize the expenditure of funds approved by the 2024 General Capital Budget and the 2024 Water and Wastewater Capital Budget.

  Carried
• Res. # 2024-96
  Moved by Councillor Horsfield
  Seconded by Councillor Inch

  That the following by-laws be read a third time and passed: 

  By-Law No. 2024-29 to authorize the expenditure of funds approved by the 2024 General Capital Budget and the 2024 Water and Wastewater Capital Budget.

  Carried

8.

Motions

9.

In-Camera Correspondence

10.

Giving Notice (Notice of Motion)

11.

Confirmatory By-Law

• Res. # 2024-97
  Moved by Councillor Bain
  Seconded by Councillor Vrebosch

  That the following by-law be read a first and second time:

  By-Law No. 2024-24 to confirm proceedings of the Special Meeting of Council held on April 2, 2024.

  Carried
• Res. # 2024-98
  Moved by Councillor Bain
  Seconded by Councillor Vrebosch

  That the following by-law be read a third time and passed:

  By-Law No. 2024-24 to confirm proceedings of the Special Meeting of Council held on April 2, 2024.

  Carried

12.

Adjournment

• Res. # 2024-99
  Moved by Councillor Bain
  Seconded by Councillor Gardiner

  That this Special Meeting of Council do now adjourn at 6:07 p.m.

  Carried